IT Asset Monitoring Policy: Vetlink & Vet360
1. Purpose
The purpose of this policy is to establish guidelines and procedures for monitoring company-owned IT assets to ensure security, productivity, and compliance with company policies.
2. Scope
This policy applies to all employees, contractors, and third parties who have access to company IT assets, including but not limited to computers, laptops, mobile devices, software, networks, and internet access.
3. Asset Monitoring
3.1. Monitoring Methods: The company reserves the right to monitor, access, review, and disclose any information stored on or transmitted through company-owned IT assets. Monitoring methods may include but are not limited to network traffic analysis, email monitoring, software usage tracking, and periodic audits.
3.2. Purpose of Monitoring: Monitoring activities are conducted to:
- Ensure compliance with company policies and procedures.
- Protect company confidential information and intellectual property.
- Detect unauthorized access or use of company IT assets.
- Maintain system performance and integrity.
3.3. User Consent: By using company IT assets, users consent to monitoring as described in this policy. Employees should have no expectation of privacy regarding their use of company IT assets. This policy allows for the monitoring of company communication assets by virtue of being an employee. Upon signature of the employment contract the employee agrees to all terms and conditions in this policy.
4. Responsibilities
4.1. IT Department: The IT department is responsible for implementing monitoring tools and conducting monitoring activities in accordance with this policy. They should ensure that monitoring activities are consistent with applicable laws and regulations.
4.2. Employees: Employees are responsible for using company IT assets in compliance with this policy and other relevant company policies. They should not engage in activities that circumvent or undermine monitoring efforts.
5. Reporting
5.1. Incident Reporting: Employees are required to report any suspected violations of this policy or suspicious activities involving company IT assets to the IT department or designated security personnel.
5.2. Non-Compliance: Non-compliance with this policy may result in disciplinary action, up to and including termination of employment or contract.
6. Review and Amendments
This policy will be reviewed annually by the IT department to ensure its effectiveness and relevance. Amendments to this policy may be made at any time by [designated authority].
7. Compliance
All employees, contractors, and third parties are expected to comply with this policy. Failure to comply may result in disciplinary action.
8. Contact Information
For questions or concerns regarding this policy, please contact the IT department.
Approval:
This policy is approved by [MM Schultheiss] on [1 January 2024].
Next Review Date: [1 January 2025]